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Purchase Order Software

Manage suppliers, automate purchase orders, and save hours every week with intelligent purchase order software. Unleashed synchronises inventory, sales, and purchasing for faster, more efficient ordering.

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Demand-driven purchasing

Raise purchase orders as soon as you make a sale: create your PO directly from a sales order, with quantities based on what you need – minus what you already hold.

Automated reordering system

Instantly generate bulk POs for your low stock items, automatically pre-populated with the correct quantities and supplier details. Send them to suppliers with a click.

Accurate profit margins and costs

Add variable costs like freight for a true view of your margins. Create split receipts when part of an order arrives, and invoice directly from a completed purchase order.

Bulk-buy with ease

Buy in bulk, then automatically record goods in the units they’re sold in – whether that’s converting from imperial to metric, volume to units, or pallets to bottles.

Purchase for production

Instantly order the right quantities of parts, components or ingredients for production based on your bill of materials and the volume of finished goods required.

Supplier management

All your supplier details live in Unleashed, from price books to address details and transaction records. Easily update details in bulk, and customise your documents per supplier.

Automated purchase order inventory software

Generate purchase orders

Create purchase orders based on minimum reorder levels to ensure you do not exceed safety stock levels. Utilise demand-driven stock reordering where purchases can be triggered from a sales order to ensure full order fulfilment.

Add purchase costs

Conveniently include freight costs, custom charges, and any other costs incurred from ordering stock. Our recosting feature allows you to add costs even after the goods have been receipted in.

Additionally, our multi-currency feature allows you to maintain control and visibility over your supply chain.

Receipt part purchases

Maintain visibility by tracking the delivery and receipt of part shipment from suppliers. Unleashed reflects all applicable costs relevant to part shipment so you will always have accurate margins.

Reordering dashboard

Easy-to-use supplier management system

Centralised supplier management system

Unleashed accurately keeps track of supplier contact details such as addresses and phone numbers, along with their delivery history.

Manage supplier returns

We know that returning stock can be a hassle. Unleashed allows you to manage a variety of stock returns with ease, whether it is just a product item, or multiple items associated with credit from a supplier.

The online purchase order system loved by 1000s of businesses

"Being able to add your freight costs at the time of entering the purchase order from a supplier gives us a much better understanding of what we’re actually making off each product." - Jason Duke Owner

"Unleashed has allowed us to forecast sales based on sales trends and peaks, purchase components, and schedule manufacturing at the right time without sitting on too much stock." - Ellen Green, Director

"Since we implemented Unleashed, we’ve been able to do the same number of activities with 25% less staff. We do our sales orders, purchase orders, and bill of materials when we’re manufacturing." - Jason Suckling, Managing Director

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How purchase orders work in Unleashed

Dive deeper into the purchase order software features you get with every Unleashed plan.

Purchase Costs

Accurately costed goods give you better insight into your margins and overall profitability.

Unleashed maintains a clear and accurate record of the true costs for each of your inventory items, and helps you correctly value the assets on your balance sheet. Your average landed costs – including purchase costs – for each purchased item are automatically registered, providing full transparency on cost of goods sold.

Learn more about purchase costs in Unleashed

Purchase Orders

Create, manage, and distribute purchase orders directly from Unleashed. Save time with suppliers by setting prices and references that can be auto-populated every time you raise a PO. Unleashed also helps you automatically break down bulk purchases with multiple units of measure and automatic unit conversions for your goods.

Learn more about purchase orders in Unleashed

Purchase Order Recosting

There are no more roadblocks to selling your receipted goods – and your margins stay accurate –with Unleashed. Add final costs to the purchase order as they come in, sell received goods straight away, and adjust your costs at any time during the purchase order management process.

Learn more about adding costs to purchase order in Unleashed

Supplier Management

Track and manage all your suppliers in one place, including vital information such as contact details, prices, and currency.

In Unleashed, you can easily view and compare supplier prices in easy-to-access product price books. Make bulk updates to a large number of suppliers for more efficient adjustments, and personalise your POs to provide a unique experience for each supplier.

Learn more about supplier management with Unleashed

Supplier Returns

Return part or all of a purchase – and keep your inventory and accounting accurate – with Unleashed’s flexible returns functionality.

For your records, you can add a reason for returns and state all or part of an order was returned. Supplier returns are sent directly to your accounting system for fast and easy reconciliation, while auto-updating the value of your stock to keep data accurate across the business.

Learn more about supplier returns with Unleashed

Receipting Purchases

Don’t let an incomplete order hold your business back – with Unleashed you can receipt orders as they arrive and use the stock right away. Automatic disassemblies also allow you to break down received goods into their constituent parts to save time and keep inventory data accurate.

Learn more about the purchase order receipting with Unleashed

Optimised Reordering

Unleashed’s Advanced Inventory Manager (AIM) module auto-detects an optimal min-max reorder level for every item in your business, based on your own unique lead times and rate of use. AIM lets you set custom levels for different locations – keeping your stock in a healthy range and saving you thousands – while powerful inventory forecasting tools help you model your future needs.

Integrated purchasing and inventory control

Synchronise your purchase order management and inventory workflows with your accounting, CRM, and sales systems for easy reconciliation and reliable data across the business. Unleashed offers robust integrations for 30+ popular solutions.

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Unleashed software integrations

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What is Purchase Order Management? Process & 7 Best Practices

What is a Purchase Order? Definition & How to Raise One

An Easy Guide to Purchase Order Terms and Conditions

Types of Purchase Order – The 4 Kinds You Need to Know

Purchase order software FAQs

Questions we get asked the most about Unleashed’s purchase order software functionality

Can I include any additional costs in my purchase orders?

You can add any costs to any purchase orders and Unleashed will spread these costs across the cost of your products. This can be done automatically or you can manually override each one of the costs. For example, freight and customs, handling fees or an invoice from a freight company. In summary, you can add any cost that is not already part of the purchase price of a product.

How is a Purchase Order (PO) created?

Purchase orders can be created from the supplier’s screen or quick links. You can also create a purchase order via a report showing you the products and amounts you need in the business, or via a sales order for fulfilment. When a product is selected, Unleashed can use the supplier’s product code and description.

How can additional costs be added after completing a purchase order?

To ensure that your products cost is accurate, this is best achieved by making the necessary adjustment using your accounting provider’s system (e.g. Xero or Quickbooks). In doing so, you must also do a manual value-only adjustment against the product(s) to ensure your product cost is accurate.

Can completed transactions be amended?

No, and that is because Unleashed acts to safeguard and preserve the integrity of the data that has already been passed on to our integration partners. This ensures maximum auditability. Opposite transactions can be conducted to amend any transaction.

Does Unleashed support supplier quantity price breaks?

Quantity price breaks are not currently available but this functionality is on our road map.

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